• volticinc@gmail.com
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  • 24 Jun 2024

Email forwarding in Microsoft Outlook allows users to automatically send incoming emails to another email address, streamlining communication and ensuring important messages reach the intended recipients efficiently. Here’s how to configure email forwarding in Outlook in a clear and detailed manner:

For individual accounts:

  1. Access Outlook Settings:
    • Open Outlook and click on the gear icon in the upper right corner to access “Settings.”
  2. Navigate to Mail Settings:
    • Under “Settings,” click on “View all Outlook settings” at the bottom.
  3. Set Up Email Forwarding:
    • In the settings menu, select “Mail,” then “Forwarding.”
    • Check the box for “Enable forwarding” and enter the email address where you want emails to be sent.
    • Optionally, you can keep a copy of forwarded emails in your Outlook inbox by checking “Keep a copy of forwarded messages.”
    • Click “Save” to apply the settings.

For administrators using Microsoft 365 Admin Center:

  1. Admin Center Access:
    • Log into the Microsoft 365 Admin Center with administrator credentials.
  2. User Management:
    • Go to “Users” and then “Active users.” Select the user for whom you want to set up forwarding.
  3. Email Forwarding Options:
    • In the user’s settings panel, click on “Mail” and then “Manage email forwarding.”
    • Turn on forwarding and input the email address to which the mails should be forwarded.
    • Decide whether to keep a copy of the emails in the user’s Outlook inbox.
    • Confirm the changes.

Things to keep in mind:

  • Email forwarding in Outlook only affects new incoming messages after the setup is complete.
  • It’s important to verify that the forwarding email address is correct to ensure emails are sent to the right destination.

This setup process ensures that, whether you’re an individual user or an administrator, you can effectively manage email traffic and improve communication workflows in Microsoft Outlook. If there are any other aspects of Outlook you’d like to explore, feel free to ask!

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